(Hereinafter – the “Association”, “we”, “us”, “our”)

Company details:
Association “Estonian Chamber of Commerce, asociacija in Lithuania”
Legal entity code: 302334902
VAT code: LT100018412515
Registered address: T. Narbuto g. 5-1, LT-08105 Vilnius, Lithuania

This Privacy Policy explains how the Association processes your personal data in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation – GDPR). The Policy applies to our members, partners, event participants, and all individuals who interact with the Association.

1. Personal Data of Non-Members Who Wish to Stay in Contact

If you subscribe to our communications (e.g., newsletters, event invitations, updates about the Association), we process the following personal data:

• name and surname
• email address
  
  

Purpose:

To send newsletters, updates on Association activities, invitations to events, and other relevant information.

Legal basis:
Your consent (Art. 6(1)(a) GDPR).

Data sharing:
Your personal data will not be shared with third parties unless required by law.

Storage period:
Your data will be stored until you withdraw your consent by clicking “unsubscribe” in any communication or by contacting us directly.

Withdrawal of consent:
You may opt out at any time by contacting us at: snieguole@estcham.lt.

2. Personal Data of Members

When you join the Association as a legal entity representative or as a private member, the personal data you provide in the membership application form will be processed for the following purposes:

• administration of your membership
• provision of membership-related information
• sending communications, updates and direct marketing related to Association activities
• invitations to events
• ensuring your participation in the Association’s network

Personal data processed:

• name, surname
• employment position/title
• phone number
• email address
• signature and any information provided in the membership application
• records of participation in Association events
• photographs and video recordings made during events

Legal basis:

• Performance of a contract / membership administration (Art. 6(1)(b) GDPR)
• Legitimate interests (Art. 6(1)(f))
• Consent for direct marketing and photography (Art. 6(1)(a))

Retention periods:

• Personal data relating to membership: stored for the duration of your membership and 1 year thereafter.
• Consent for direct marketing: valid for the duration of your membership and 5 years after it ends.

Recipients:

Members and partners of the Association’s network may receive your contact information when necessary for networking purposes.

3. Your Rights as a Data Subject

You have the right to:

• request access to your personal data and information on how it is processed;
• request rectification of incorrect or incomplete data;
• request restriction of processing where data is processed unlawfully;
• request deletion of your personal data (“right to be forgotten”);
• exercise the right to data portability;
• withdraw your consent at any time, without affecting the lawfulness of processing prior to withdrawal;
• lodge a complaint with the State Data Protection Inspectorate (Lithuania) if you believe your data is
• being processed unlawfully.

4. Event Registration and Participation

By registering for an event, you agree that your personal data will be processed for:

• event registration and administration
• communication relating to the event
• accounting and invoicing (when applicable)

Personal data will not be transferred to third parties without your explicit written consent, unless required by law.

Photography and Video Recording

By attending our events, you give your consent for the Association to:

• film, photograph, and record audio
• use such materials in the Association’s communication channels (website, newsletters, social media, public reports)
  If an event is paid, your registration is financially binding. Cancellations after the registration deadline may be subject to charges. Substitutions are permitted.

5. Cookies and Similar Technologies

Our website uses cookies and related technologies to analyse user behaviour, administer the site, enhance visitor experience, and track website performance.

Cookies are small text files stored on your device. You can manage or delete cookies through your browser settings.

Types of Cookies We Use:

• Necessary cookies – essential for site functionality; do not collect personal data
• Functionality cookies – remember your preferences and settings
• Analytics cookies – help us understand website performance (e.g., Google Analytics)
• Advertising cookies – deliver relevant advertising and limit repetition of ads

Third-Party Tools:

• Google Analytics – measures website traffic
  Google’s privacy policy is available on the Google website. You may opt out via the Google Analytics opt-out browser add-on.
• WordPress – stores session and language preferences necessary for site functionality.

You may control or delete cookies by adjusting browser settings or using tools such as:

• optout.aboutads.info
• youronlinechoices.com

6. Contact Information

If you have any questions regarding this Privacy Policy or the processing of your personal data, please contact:

Association “Estonian Chamber of Commerce, asociacija in Lithuania”
Email: snieguole@estcham.lt
Tel.: +370 686 22739
Address: T. Narbuto g. 5-1, LT-08105 Vilnius

We look forward to continuing our cooperation and communication with you.